Assistant Director, Project Management, Department of Facilities and Campus Services
Wake Forest University
Winston Salem, NC
Full-time
Administration / Clerical
Posted on April 11, 2024
Application Instructions:
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
Oversees, directs and provides departmental technical direction and support, and assistance with leadership for Project Management functions for the construction & renovation program at Wake Forest University, including capital construction of new facilities, major building renewals, and minor
renovation projects.
Job Description
Essential Functions:
● Serves as a technical expert within the department providing leadership and direct supervision to the project management team.
● Liaises with various University departments including but not limited to Procurement Services, Facilities Operations & Utilities, Information Technology, DeaconOne, Sustainability, Finance, Legal, etc. to enable efficient day-to-day functions within the department.
● Working with the Director of Capital Projects to develop, maintain, and implement policies, procedures, standards, and process improvements to facilitate an effective and high-functioning environment for the project management staff.
● Develops, maintains, and implements effective administrative procedures for the project management team relating to all facets of project management including vendor solicitations, contracts, project budget control, project scheduling, project assignments, contractor selections, construction phase monitoring, etc.
● Participates in the interview/selection process for design consultants and general contractors.
● Participates in construction oversight for adherence to design intent and industry best practices and University standards.
● Provides direction and coordination to project managers, consultant design teams, Facilities Operations team, and others on program confirmation, design materials, furniture, systems, and solutions in support of sound economic and architectural design practices.
● Periodically review work in the field with project managers as a member of the owner's representative team.
● Ensure all legal requirements, building and safety codes, safety inspections, city guidelines, and local and state regulations are met.
● Works closely with the Director of Capital Projects to plan, schedule, and facilitate a departmental work plan to maintain proper staffing levels and availability of needed technical resources.
● Serves as the primary resource to provide and/or identify adequate training and career development opportunities for project management staff.
● Assists in articulating the University mission and goals in the area of capital planning and financial stewardship.
● Complete special projects and serve on committees as assigned by Facilities, Real Estate and Planning Leadership.
● Prepare historical data and information as requested to guide decision-making for Facilities, Real Estate and Planning Leadership.
● Coordinate with Facilities, Real Estate and Planning Business Operations Analyst to provide quarterly and annual key metric data for the Capital Projects unit.
● Coordinate annual report information related to the Capital Projects construction and renovation projects. Provide feedback to the Facilities Media Coordinator and Strategist.
● Must be able to solve complex problems related to the design and construction of multiple projects, often being done simultaneously and involving large capital expenditures.
● Conduct recruitment, selection, orientation, training, coaching, and evaluation of project management staff.
● Responsible for reviewing documentation and approving expenditures compliant with Wake Forest University Spend Authority procedures.
● Performs other related duties as directed by management.
Physical Requirements: Light work, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, feeling, talking, repetitive motions, close visual acuity, subject to inside and outside environment conditions.
Other Functions:This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule.
Additional details can be found in the Wake Forest University Policy on Weather and Other Unusual Conditions.
Required Education, Knowledge, Skills, Abilities:
● Bachelor's Degree in Engineering, Architecture, Construction Management or similar field of study. Minimum of eight years of project management-related experience or at least fifteen years of construction-related experience. General Contractor's License or Professional Engineers or Architecture
License preferred.
● Demonstrated knowledge of design and construction industry with regards to design reviews, cost estimating, project scheduling, contracting, and overall management of capital and non-capital projects.
● Demonstrated knowledge of local codes, and standards of design and light construction.
● Must be experienced in multiple contract delivery methods. Should have general knowledge of building commissioning and Leadership in Energy and Environmental Design (LEED) certification process.
● Ability to communicate effectively, both verbally and in writing.
● Ability to interact well with a variety of people from all areas of the University community.
● Must have strong communication, organization and leadership skills.
● High integrity needed to handle confidential information
● Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Applications, PDF editor and other software packages, with ability to accomplish necessary tasks on a computer.
● Is comfortable in a highly fluid work environment, ability to manage multiple tasks simultaneously.
● Highly organized; ability to plan ahead and prioritize to maximize efficiency based on available resources.
● Ability to travel to on-campus and off-campus locations for business activities.
● Ability to meet the University's automobile insurance requirements.
Accountabilities:
● Supervises all employees within Wake Forest University Project Management team.
● Oversees work of architects, engineers, and contractors as engaged by the University during construction.
● Provides training, work direction and problem-solving assistance for staff members.
● Recommends personnel actions, including hiring and disciplining.
● Enforces WFU and Facilities, Real Estate and Planning management policies and procedures.
● Operates under minimal supervision of the Director of Capital Projects
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.
Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.
Please add your cover letterand any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Job Description Summary
Oversees, directs and provides departmental technical direction and support, and assistance with leadership for Project Management functions for the construction & renovation program at Wake Forest University, including capital construction of new facilities, major building renewals, and minor
renovation projects.
Job Description
Essential Functions:
● Serves as a technical expert within the department providing leadership and direct supervision to the project management team.
● Liaises with various University departments including but not limited to Procurement Services, Facilities Operations & Utilities, Information Technology, DeaconOne, Sustainability, Finance, Legal, etc. to enable efficient day-to-day functions within the department.
● Working with the Director of Capital Projects to develop, maintain, and implement policies, procedures, standards, and process improvements to facilitate an effective and high-functioning environment for the project management staff.
● Develops, maintains, and implements effective administrative procedures for the project management team relating to all facets of project management including vendor solicitations, contracts, project budget control, project scheduling, project assignments, contractor selections, construction phase monitoring, etc.
● Participates in the interview/selection process for design consultants and general contractors.
● Participates in construction oversight for adherence to design intent and industry best practices and University standards.
● Provides direction and coordination to project managers, consultant design teams, Facilities Operations team, and others on program confirmation, design materials, furniture, systems, and solutions in support of sound economic and architectural design practices.
● Periodically review work in the field with project managers as a member of the owner's representative team.
● Ensure all legal requirements, building and safety codes, safety inspections, city guidelines, and local and state regulations are met.
● Works closely with the Director of Capital Projects to plan, schedule, and facilitate a departmental work plan to maintain proper staffing levels and availability of needed technical resources.
● Serves as the primary resource to provide and/or identify adequate training and career development opportunities for project management staff.
● Assists in articulating the University mission and goals in the area of capital planning and financial stewardship.
● Complete special projects and serve on committees as assigned by Facilities, Real Estate and Planning Leadership.
● Prepare historical data and information as requested to guide decision-making for Facilities, Real Estate and Planning Leadership.
● Coordinate with Facilities, Real Estate and Planning Business Operations Analyst to provide quarterly and annual key metric data for the Capital Projects unit.
● Coordinate annual report information related to the Capital Projects construction and renovation projects. Provide feedback to the Facilities Media Coordinator and Strategist.
● Must be able to solve complex problems related to the design and construction of multiple projects, often being done simultaneously and involving large capital expenditures.
● Conduct recruitment, selection, orientation, training, coaching, and evaluation of project management staff.
● Responsible for reviewing documentation and approving expenditures compliant with Wake Forest University Spend Authority procedures.
● Performs other related duties as directed by management.
Physical Requirements: Light work, climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, feeling, talking, repetitive motions, close visual acuity, subject to inside and outside environment conditions.
Other Functions:This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule.
Additional details can be found in the Wake Forest University Policy on Weather and Other Unusual Conditions.
Required Education, Knowledge, Skills, Abilities:
● Bachelor's Degree in Engineering, Architecture, Construction Management or similar field of study. Minimum of eight years of project management-related experience or at least fifteen years of construction-related experience. General Contractor's License or Professional Engineers or Architecture
License preferred.
● Demonstrated knowledge of design and construction industry with regards to design reviews, cost estimating, project scheduling, contracting, and overall management of capital and non-capital projects.
● Demonstrated knowledge of local codes, and standards of design and light construction.
● Must be experienced in multiple contract delivery methods. Should have general knowledge of building commissioning and Leadership in Energy and Environmental Design (LEED) certification process.
● Ability to communicate effectively, both verbally and in writing.
● Ability to interact well with a variety of people from all areas of the University community.
● Must have strong communication, organization and leadership skills.
● High integrity needed to handle confidential information
● Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Applications, PDF editor and other software packages, with ability to accomplish necessary tasks on a computer.
● Is comfortable in a highly fluid work environment, ability to manage multiple tasks simultaneously.
● Highly organized; ability to plan ahead and prioritize to maximize efficiency based on available resources.
● Ability to travel to on-campus and off-campus locations for business activities.
● Ability to meet the University's automobile insurance requirements.
Accountabilities:
● Supervises all employees within Wake Forest University Project Management team.
● Oversees work of architects, engineers, and contractors as engaged by the University during construction.
● Provides training, work direction and problem-solving assistance for staff members.
● Recommends personnel actions, including hiring and disciplining.
● Enforces WFU and Facilities, Real Estate and Planning management policies and procedures.
● Operates under minimal supervision of the Director of Capital Projects
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.
Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
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