Probation Clerk

Vacancy Announcement #24-PO-02 (RE-ADVERTISED)
Position: Probation Clerk
Location: Albany, New York
Opening Date: May 16, 2024
Closing Date: Open Until Filled (Priority given to applications received by 06/01/2024)
Starting Salary: Classification Level 23 ($40,363 - $50,464)
Salary Potential: Classification Level 24
Status: Full Time Temporary (1 year and 1-day appt, with potential of being extended or being made permanent)
Target Start Date: June 2024

The Probation Clerk provides technical, administrative, and clerical support to probation officers and officer assistants in a wide range of areas. The Probation Clerk reports to the Team Leader. Incumbent should be a highly organized self-starter with the ability to prioritize and complete multiple tasks and deadlines for numerous people within a fast-paced working environment. Must be able to handle interruptions and changing deadlines and remain on track to complete assignments. The ability to maintain confidentiality is imperative.

Representative Duties: A Probation Clerk performs duties and responsibilities such as, but not limited to the following:

1. Screen telephone calls and visitors. Answer routine questions, provide assistance as authorized
and refers persons to officers or to appropriate agencies based on the knowledge of officers’
activities and office operations. Routine copying, scanning, and filing will be required.
2. Make chronological entries in supervision case records. Conduct records research and retrieval
via telephone or mail to obtain required documentation. Set up new supervision case records
and perform various file management tasks. Assist officers in responding to collateral requests
for information. Keep various logs and records up to date.
3. Observe and conduct same sex drug testing on persons under supervision in a controlled
environment. In accordance with local and national policy, follow chain of custody protocol
when reporting drug testing results. Send specimens to national contract laboratory for
confirmation as instructed.
4. Operate the local/state law enforcement information retrieval system and Criminal Justice
Information System (CJIS) terminals to obtain criminal history information and route the
information to appropriate recipients. Obtain fingerprint and credit checks and send FBI flash
notices. Assist with photographing defendants/offenders and uploading into an automated
case management tracking system.
5. Use various programs/databases, including Accurint, ATLAS, Capture, e-Justice, BOP Red Flag
report, archive requests, CM/ECF and LENS.
6. Open, close, and update information into computerized records, including the Probation
Automated Case Tracking Systems (PACTS). Research information from case records and enter
into system as appropriate. Retrieve information from databases and generate periodic reports.
7. Perform other related duties as assigned.

Minimum Experience and Education Requirements: High School Diploma and two years of general experience are required. However, education above the high school level may be substituted for required general experience on the basis of one academic year equals one year of general experience. Applicants should have strong verbal and written communication skills; strong problemsolving skills; the ability to analyze work processes. Experience using automated systems and customer service skills a plus. Computer knowledge in a Microsoft Windows environment and Word experience is preferred.

Conditions of Employment: Applicants must be United States citizens or eligible to work in the United States. The individual being selected for this position will be required to submit to a security background check which includes fingerprinting. All appointments are provisional upon a favorable suitability determination. Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants upon request. Employees are Excepted Service Appointments. Excepted Appointments are “at will” and can be terminated with or without cause by the court. Electronic direct deposit of salary payments is mandatory.

Benefits Package:
• Health, dental, vision, and life insurance options
• Health and dependent reimbursement accounts
• Federal Employee Retirement System
• Thrift Savings Plan with 5% match
• Paid annual and sick leave
• Paid federal holidays
• Paid parking
• On-site fitness facility

http://www.uscourts.gov/ careers/benefits

Application Process: Consideration will only be given to those who apply through the court’s online applicant tracking system. To view openings and to apply, visit our applicant tracking system at https://forms.nynd.uscourts.gov/recruitment/

Applicants must submit the following:
1. Letter of interest.
2. Current resume.
3. Completed AO-78, Application for Judicial Branch Federal Employment (submitted via applicant system).
If you fail to provide the required documents, your application package may be considered incomplete and may not be considered.

Participation in the interview process will be at the applicant’s own expense. The Court will not pay for relocation expenses. Only those applicants selected for an interview will be contacted. The United States Probation Office, Northern District of New York reserves the right to modify the conditions of this job announcement; to withdraw the job announcement, to fill the position earlier than the closing date or to fill more than one position. Any of which may occur without prior written notice. The Court provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation, please notify human resources. The decision on granting reasonable accommodations will be made on a case-by-case basis. EOE.