Human Resources Specialist- Social Work Research & Public Service
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Social Service
Posted on April 24, 2024
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS
This position serves as the Human Resources specialist, providing support, and services for HR functions for the College of Social Work (CSW), Social Work Office of Research and Public Service (SWORPS) and the Center for Behavioral Health Research (CBHR) . Ensures positions are managed and maintained at levels consistent with the associated budgets, ascertaining the accuracy of employee classifications, appointments, salaries and unit assignments as well as processing all human resources documents to guarantee timely payroll for all employees. Maintains close working relationships with campus Human Resources, the CSW Associate Director of Budget, Finance, and Operations, the Treasurer's Office as well as all units within the college. Assist with decision-making and confidential record-keeping related to all personnel (from hiring to termination) with the ability to follow consistent and compliant employment practices. Due to the sensitive nature of personnel issues this position holder must be professional and is responsible for accurate execution of all duties is critical.
DUTIES AND RESPONSIBILITIES
HR System IRIS
· Complete CSW and SWORPS level personnel and bi-weekly and monthly payroll actions; including position creation and management related to budget, new faculty, new staff, student hire, position transfer, e-form personnel change form, termination, retirement, additional pay, effort certifications, etc.
· Responsible for the reconciliation of bi-weekly and monthly payrolls for all units.
· Perform ad hoc HR, personnel and payroll reporting from IRIS and other database sources.
Position Development
· Responsible for assisting units and facilitate classification requests.
· Develop position descriptions for staff positions within the units and facilitate classification requests through HR Compensation team with coordination from the units.
· Responsible for maintaining an electronic log of new positions, reclassifications, and other compensation activity requests.
· Provide guidance and distribute compensation related communication to units to reflect changes in classification and pay.
· Provide assistance to foster teamwork and communication between the research units, CSW HR and key University offices regarding HR related matters including the Office of Human Resources, Academic Personnel, and the EEO/ADA office, and University Payroll office.
· Identify and communicate ideas for HR process improvement to ensure efficiency among the research units.
Staff HR
· Assure unit actions are compliant with CSW/University policies and procedures regarding staff searches, hiring guidelines.
· Serve as the hiring manager in the Taleo recruitment and hiring process (from posting to hiring).
· Process paperwork and maintain files for staff searches and work with the Office of Equity and Diversity regarding exempt staff positions.
· Manage and facilitate new hire paperwork (on site and remotely) for all staff positions, temporary faculty part -time positions, faculty hires, international hiring process, graduate research assistants, and student assistants. Ensuring the different appointments and processes are being followed appropriately.
· Responsible for implementing an on-boarding process for all new hires for the research units and off-boarding process of terminated or retired employees.
· Develop templates to share with supervisors to assist with on-boarding and training all new employees.
· Serve as first point of contact for new employees regarding first day expectations and provide onboarding schedule.
· Assist with the retention process by follow up meetings with each hire at 30-, 60-, and 90-day mark to ensure engagement with CSW and provide guidance.
Employee Relations
· Establish and maintain a Family Medical Leave/Parental Leave process for CSW, SWORPS, and CBHR to record and track hours appropriately to ensure reporting of time is correct and within compliance.
· Assist with developing a Family Medical Leave/Parental Leave check in process, in conjunction with UTK HR, to provide assistance to the employee on leave.
· Assist with developing and maintaining a Family Medical Leave/Parental Leave return to work action plan and process.
· Maintain the Workers Compensation process and ensure appropriate reporting to campus Risk Management Offices and CSW HR.
· Assist with the development of CSW, SWORPS, CBHR HR policies and procedures and record management.
· Assist with the development of telecommuting agreements and processes. This includes tracking, auditing, and renewals of agreements in coordination with UTK HR.
· Assist with the development of telecommuting employees issued equipment and maintain an equipment issued form for personnel files.
Other duties as assigned
· Prepare letters, documents, reports for the Associate Director of Budget, Finance, and Operations related to HR as requested.
· Assist with the development of CSW HR Lunch and Learns
· Collaborate on a variety of special projects.
· Serves as a backup for other CSW HR Specialists.
· Other duties as assigned.
Qualifications :
MINIMUM REQUIREMENTS:
EDUCATION: Applicant must hold a Bachelor’s Degree in Human Resources, Business, or a related field
REQUIRED EXPERIENCE: 2-3 years’ experience in a professional office setting.
PREFERRED EXPERIENCE: Human Resource experience within higher education, hiring, or employee relations. SAP or IRIS experience.
WORK SCHEDULE: This position may occasionally have evening and weekend work hours.
Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.
Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.
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