Financial Associate 2, Department of Technology Solutions - UT System
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Information Services / Technology (IT)
Posted on April 3, 2024
Financial Associate 2, Department of Technology Solutions with UT System
Market Range 05
About the UT System
The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service. The UT System enrolls about 54,000 undergraduate and graduate students statewide, and more than 13,000 students graduate from UT campuses each year with bachelor’s, master’s, doctoral and professional degrees.
The UT System has a presence in each of Tennessee’s 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and citizens statewide.
The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System’s delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.
The Opportunity
The purpose of the Financial Associate role within the UTSA DTS Business Office is to provide essential accounting and administrative support to ensure the smooth functioning of financial operations. This position serves as a vital liaison between internal stakeholders, external vendors, and management, facilitating efficient processes and maintaining accurate financial records. Key job duties are listed below in position responsibilities.
Additionally, the Financial Associate serves as a key point of contact for the Chief Information Officer and Business Manager. In the absence of a Business Manager, this position assumes responsibility for overseeing day-to-day operations of the business office, ensuring continuity and efficiency in financial processes and administrative functions.
Primary responsibilities will include:
- Accounting Functions:
- Accounts payable entry, charge backs, monthly ledger reconciliation, equipment inventory, procurement card reconciliation, and travel expense reporting. Prepares monthly UT State Telecom invoices for payment by the budget and finance office. May create specialized reports as needed.
- General Office Management:
- Assist with computer/equipment inventory, equipment maintenance, monthly copier readings, NetID sponsorship and guest travelers. Updates DTS website and Share-point sites. Assists guest travelers with lodging, flights, ground transportation and expense reporting. May schedule lunches and dinners with candidates coming to town for interviews. Assists with monitoring of a shared email folder for business office use. Coordinates all aspects of DTS internal events and trainings.
- Purchasing:
- Provides purchasing support through an informal bid process (RFP), entering requisitions in ESM, monitoring receipt of purchase, and processing payments. Ordering of office and computer supplies.
- HR Functions:
- This position is the point person for hiring student workers and will handle the entire hiring process for student workers. This position also works with the students on time entry and may be the approver for student worker time.
- Assists staff with UT Tower badge and parking hang tag requests.
- Facilitate on boarding of all new employees.
- Other administrative duties as needed
Qualifications :
Education/ExperienceThe successful candidate will hold a high school diploma or GED and a minimum of three years of relevant experience, or an equivalent combination of education, training and experience.
The successful candidate will have:
- Willing to become proficient in all relevant DASH modules.
- Knowledge of standard office functions, accounting record keeping, and electronic spreadsheets.
- Knowledge of financial policies and procedures.
- Proficient in using a PC and Microsoft Office.
- Attention to detail.
- Ability to maintain accurate records and files.
- Ability to compare information and recognize discrepancies.
- Ability to provide excellent customer service.
- Ability to communicate effectively both in-person and in writing.
Application Process
Applications MUST be accompanied by a resume, references, and a cover letter addressing interest in and qualifications for the role.
Compensation
Compensation for the position will be competitive and commensurate with qualifications and experience within the market range.
Benefits
The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. Please visit our website to learn more about the generous benefits offered.
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