Administrative Services Asst/UKHC
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 10, 2024
Posting Details
Posting Details
Job Title
Administrative Services Asst/UKHC
Requisition Number
RE44824
Working Title
Assistant to the Chair of Orthopaedic Surgery
Department Name
MG380: Orthopaedic Surgery
Work Location
Lexington, KY
Grade Level
08
Salary Range
$19.00-30.09/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs.
Shift
Monday – Friday, Day Shift; 8:00 am – 4:30 pm (40 hrs/wk); Hybrid schedule optional with 60% of time (3 days) onsite in the office and 40% (2 days) remote.
Job Summary
The primary responsibilities of this position will be to provide an executive level of support to the incoming Chair of the Department of Orthopaedic Surgery and Sports Medicine. This will include a variety of administrative tasks that include but are not limited to, calendar management, completion of patient forms and documents, travel arrangement and reimbursement for the Chair, meeting coordination and facilitation, data management, program and event coordination, and recruitment support.
The Administrative Coordinator II must have strong, professional, interpersonal skills, time-management, and organizational skills, be a self-starter, and be able to adapt to changing priorities and the demands of the work day. Strong verbal and written communication skills are a must as are paying attention to details, being able to follow instructions and policies, personal accountability and responsibility, and a sense of urgency when completing tasks.
Skills / Knowledge / Abilities
Proficiency with Microsoft Office (Word, Outlook, Teams, Excel, etc.) required; Proficiency with Zoom and Virtual Teams Meetings required; experience working with UK systems such as Concur and SAP a plus
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Bachelor's Degree preferred; one or more years of related experience in a medical and/or university administration environment preferred
Deadline to Apply
04/16/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Services Asst/UKHC
Requisition Number
RE44824
Working Title
Assistant to the Chair of Orthopaedic Surgery
Department Name
MG380: Orthopaedic Surgery
Work Location
Lexington, KY
Grade Level
08
Salary Range
$19.00-30.09/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs.
Shift
Monday – Friday, Day Shift; 8:00 am – 4:30 pm (40 hrs/wk); Hybrid schedule optional with 60% of time (3 days) onsite in the office and 40% (2 days) remote.
Job Summary
The primary responsibilities of this position will be to provide an executive level of support to the incoming Chair of the Department of Orthopaedic Surgery and Sports Medicine. This will include a variety of administrative tasks that include but are not limited to, calendar management, completion of patient forms and documents, travel arrangement and reimbursement for the Chair, meeting coordination and facilitation, data management, program and event coordination, and recruitment support.
The Administrative Coordinator II must have strong, professional, interpersonal skills, time-management, and organizational skills, be a self-starter, and be able to adapt to changing priorities and the demands of the work day. Strong verbal and written communication skills are a must as are paying attention to details, being able to follow instructions and policies, personal accountability and responsibility, and a sense of urgency when completing tasks.
Skills / Knowledge / Abilities
Proficiency with Microsoft Office (Word, Outlook, Teams, Excel, etc.) required; Proficiency with Zoom and Virtual Teams Meetings required; experience working with UK systems such as Concur and SAP a plus
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Bachelor's Degree preferred; one or more years of related experience in a medical and/or university administration environment preferred
Deadline to Apply
04/16/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please choose the answer that best describes your amount of full-time employment experience providing administrative support to company executives or upper-level management.
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Briefly describe why you believe you would be the best candidate for this position?
(Open Ended Question) - * University of Kentucky HealthCare recognizes a set of values that guide us in our daily interactions. By applying for a position within UK Healthcare, you are indicating your commitment and expressing your agreement to our five values. These values are diversity, innovation, respect, compassion, and teamwork. Please choose one of the UK Healthcare values and give a specific example when you exhibited this quality in your professional experience.
(Open Ended Question) - * University of Kentucky HealthCare seeks to attract, develop and retain highly skilled and competent employees, to provide the best experience for every patient, every time. If selected for a position, do you agree to abide by the UK HealthCare Values of diversity, innovation, respect, compassion, and teamwork?
- Yes
- No
- * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- HospitalCareers.com
- Indeed.com
- LinkedIn.com
- Institute for Diversity in Health Management
- A Colleague, Friend and/or Family Member
- None of the Above
Required Documents
- Resume
Your Privacy Choices