Administrative Services Asst Senior
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 2, 2024
Posting Details
Posting Details
Job Title
Administrative Services Asst Senior
Requisition Number
RE44722
Working Title
Department Name
7A009:ACADEMIC AFFAIRS
Work Location
Lexington, KY
Grade Level
43
Salary Range
$18.99-30.38/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting for long periods of time at a computer
Shift
Monday – Friday, 8:00am – 5:00pm
Job Summary
Working under the supervision of the Associate Dean, this position supports faculty, staff and students by coordinating planned College of Dentistry events such as White Coat and Hooding ceremonies, Scholarship Luncheons, Awards Banquets, ASDA Day and Orientation. Logistical planning includes meals, presenters, equipment, and materials. The event coordinator will arrange venues and/or vendors for events and negotiate contracts and rate agreements in accordance with budget parameters. The event coordinator will also provide on-site coordination for both in-person and virtual events, troubleshoots issues as they arise, manage participant list, and maintain event related records in accordance with University, department and College of Dentistry guidelines. Proficient with virtual platform helpful.
Event responsibilities also include reviewing event related invoices for accuracy and submitting necessary items for payment processing. In addition to event planning, this position will also produce various publications for the college, such as the Student Handbook, Student Directory, and programs for the White Coat and Hooding ceremonies. Other duties will include arranging photographs for incoming students and senior pictures and composites. The event coordinator will also be responsible for supply orders, processing Payment Request Documents, deposits through SAP and room reservations. Periodically, the event coordinator will assist with Alumni and Continuing Education events.
Skills / Knowledge / Abilities
Microsoft, Desk Top Publishing, Web Page Software, Event Planning and Logistics
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Services Asst Senior
Requisition Number
RE44722
Working Title
Department Name
7A009:ACADEMIC AFFAIRS
Work Location
Lexington, KY
Grade Level
43
Salary Range
$18.99-30.38/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
5 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting for long periods of time at a computer
Shift
Monday – Friday, 8:00am – 5:00pm
Job Summary
Working under the supervision of the Associate Dean, this position supports faculty, staff and students by coordinating planned College of Dentistry events such as White Coat and Hooding ceremonies, Scholarship Luncheons, Awards Banquets, ASDA Day and Orientation. Logistical planning includes meals, presenters, equipment, and materials. The event coordinator will arrange venues and/or vendors for events and negotiate contracts and rate agreements in accordance with budget parameters. The event coordinator will also provide on-site coordination for both in-person and virtual events, troubleshoots issues as they arise, manage participant list, and maintain event related records in accordance with University, department and College of Dentistry guidelines. Proficient with virtual platform helpful.
Event responsibilities also include reviewing event related invoices for accuracy and submitting necessary items for payment processing. In addition to event planning, this position will also produce various publications for the college, such as the Student Handbook, Student Directory, and programs for the White Coat and Hooding ceremonies. Other duties will include arranging photographs for incoming students and senior pictures and composites. The event coordinator will also be responsible for supply orders, processing Payment Request Documents, deposits through SAP and room reservations. Periodically, the event coordinator will assist with Alumni and Continuing Education events.
Skills / Knowledge / Abilities
Microsoft, Desk Top Publishing, Web Page Software, Event Planning and Logistics
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please indicate the number of years of experience you have coordinating events.
- 0
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Please describe your experience coordinating events (i.e., meetings, conferences, receptions). Include what factors you feel make for successful event planning/coordination.
(Open Ended Question) - * What is your level of comfort using virtual event platforms/applications (Zoom, Microsoft Teams, etc.)
- Very - 100
- Somewhat - 75
- Not Comfortable - 25
- Have Not Used - 0
- * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
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