Regulatory Coordinator

University of Kansas Medical Center Kansas City, KS Full-time Management

Posted on April 12, 2024

Apply Now

Regulatory Coordinator

Department:
SOM KC Neurology
-----
Administrative Services

Position Title:
Regulatory Coordinator

Job Family Group:
Professional Staff

Job Description Summary:
The Department of Neurology is seeking a Regulatory Clinical Trials Coordinator to support and manage complex clinical research portfolio in collaboration with our institutional structures, faculty, and sponsors. This position provides a full range of administrative support for the clinical research enterprise in the Neurology Department with primary emphasis in ensuring the adequate support to Neurology faculty while strategically outlining resources for the development of clinical research in accordance with institutional, federal, state, or other extramural sponsors policies and guidelines. Key responsibilities leading and performing study-specific regulatory, safety reporting, and quality improvement activities, and fiscal management in support of clinical research enterprise within the Department of Neurology.

Serves as the administrative resource and liaison involved in supporting the business aspects of the clinical research enterprise. Function encompasses activities related to the full life cycle of clinical research administration and overall compliance with university policies, state and granting sponsoring agency. This position is responsible for leading and performing study-specific regulatory and study- specific regulatory and safety reporting for a group of investigators, within multiple cost centers in the Department of Neurology. Responsible to ensure the research is compliant with applicable federal, state or international requirements, while adhering to policies of the University of Kansas Medical Center. Assigned contact for study-start up activities including IRB/Ancillary committee submissions, and maintenance of regulatory records throughout the life project for assigned cost centers.

The successful candidate should have superior organizational skills, excellent leadership qualities, and be able to efficiently manage competing priorities. In addition, they will be able to operate with autonomy, evaluate and prioritize responsibilities and build strong relationships with stakeholders under limited oversight from Manager.

Job Description:

Required Qualifications

Education: Bachelor's Degree. Professional, related experience may be substituted for the education requirement on a year-for-year basis.

Work Experience:

Four (4) years of related work experience.
Experience with regulations governing clinical research (CFR, GCP, HIPPA).
Experience with statues and guidelines relevant to regulatory affairs.
Customer service experience.

Preferred Qualifications

Education/Certification:

Master's Degree (Finance, Business Administration, Management).
Master Excel Certified.
CRA, CCRP, CCRC.

Work Experience:

Four (4) years' experience in large clinical unit within academia or research administration.
Experience using Workday/Velos.

Skills:

Organizational skills.
Excellent written and verbal communication skills.
Analytical/problem solving skills.

Job Duties Outlined:

Assisting PI with investigator-initiated studies across multiple agencies, including protocol development, reviewing consent forms, budget planning and following.
Interface with study sponsors and study team members during study start-up and maintenance regarding regulatory documents, other regulatory issues or contract modifications. Provide updates as required, escalate as appropriate.
Perform start-up activities including submission of study documents to the Institutional Review Board, maintaining timeline goals and escalating delays appropriately, collaborating with team members to ensure regulatory documents are completed and accurate. Completion and maintenance of study file documents according to requirements of ICH GCP E6 and Regulatory Agencies' guidance and standards.
Provide assistance to study monitors during routine monitor visits or audits
Update protocol and study information into the Clinical Trial Management System (Velos) for team collaboration.
Support the management or perform analytical and financial activities associated with cost of studies, forecasting, planning, and managing clinical portfolios.
Review clinical trial protocol amendments and revise amendments with principal investigators, study teams, and clinical trial contract associates. Prepare clinical trial amendment documents and memos as requested. Submit amendments to the IRB approval.
Maintain clinical trial amendment information in appropriate database.
Prepare study approvals for the study team once IRB approval is received. Prepare continuing review documents and work with the study team to receive
Other duties as assigned.

Required Documents:

Resume/CV
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$54,000.00 - $80,000.00
Minimum
$54,000.00
Midpoint
$67,000.00
Maximum
$80,000.00

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Regulatory-Coordinator_JR006441 or go to https://careers.kumc.edu/ and search for position number JR006441.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

Apply Now