Grant Administrator, Senior (Pre-Award)- Pediatrics

University of Kansas Medical Center Kansas City, KS Full-time Administration / Clerical

Posted on May 15, 2024

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Grant Administrator, Senior (Pre-Award)- Pediatrics

Department:
SOM KC Pediatrics (PEDS)
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Administration

Position Title:
Grant Administrator, Senior (Pre-Award)- Pediatrics

Job Family Group:
Professional Staff

Job Description Summary:
Manages a sub-department section or function. Assists department director with administration of policies, procedures and employee relations. May act as assistant director in their absence or when a department does not have an assistant director.

Job Description:

Required Qualifications

Education: Bachelor's degree with an emphasis in accounting, finance or related major. A combination of education and relevant work experience may be substituted for degree on a year for year basis.

Work Experience:

At least three (3) years of experience in research grant administration with working knowledge of the methods, procedures and techniques used in grant preparation, coordination, and implementation.
Experience in producing and/or administering federal grants (eg. NIH, HRSA, NSF, AHRQ, PCORI).
Experience utilizing Microsoft Excel, and Word.
Excellent communication as evidenced by application materials.

Preferred Qualifications

Education: Master's degree with an emphasis in accounting, finance, or related field.

Work Experience:

Five (5) or more years of experience in research grant administration.
Experience with eRA Commons and Huron web-applications.
Experience with both electronic and paper submission requirements.
Working knowledge of University of Kansas Medical Center policies and procedures, pertaining to external funding.
Experience analyzing and interpreting complex grant proposal requirements and make appropriate recommendations.
Experience with proposal development for large grant proposals like center grants and institutional training grants.

Skills

Excellent writing, editing, and grammatical skills.
Demonstrated ability to effectively organize, manage multiple tasks and work independently.

Job Duties Outlined

The PGA is responsible for managing all aspects of the pre-award process including identifying potential funding opportunities for KUMC research faculty, graduate students, and postdoctoral fellows, development of sponsored programs grant applications, tracking of applications, and coordinating Just-in-Time submissions.
This position must research, clarify, and interpret the practices and requirements of both the sponsor and University of Kansas Medical Center Research Institute (KUMCRI), and convey this information to research faculty, graduate students, and postdoctoral fellows, in a clear and concise manner.
The PGA will coordinate completion of research specific financial conflict of interest and conflict of interest training for faculty, graduate students, and postdoctoral fellows as needed for proposal submission and Just-in-Time information requests.
The PGA will work with the Department Assistant Director and the Vice Chair for Research in collecting, processing, and analyzing the award data for necessary reports. Develop workflow/interactive systems to streamline the receipt, review, and processing of grant proposals/applications/ contracts. Identify processes for greater efficiency and assist in redefining procedures for timely responses to proposals while adhering to a high level of regulatory compliance.
The PGA maintains working knowledge of external and internal grant policies and procedures including the current Electronic System-to-System (S2S) submission portal MySponsoredProjects (MSP), Employee Compensation Compliance (ECC) effort reporting system, and keeps abreast of current funding opportunities, policy changes, grant form updates.
The PGA will edit complex grant documents, including preparation, formatting, proofreading, and construction of tables, figures, and other graphics necessary for research grant proposals, reviewing sponsored project proposals for completeness of all required documents and compliance. Confirm that faculty, graduate students, and postdoctoral fellows have reviewed final submitted documents from MSP.
The PGA will assist faculty with NIH Public Access Policy to deposit manuscripts in NIHMS as needed and assist faculty with maintenance of myNCBI publications lists for grant proposals and progress reports.
The PGA will work closely with the Department Assistant Director regarding processes as Pre-award information will carry over to the department Post-award system. Meet with Assistant Director frequently to review processes and procedures for any necessary changes in order to keep systems efficient and accurate.
Performs other duties as assigned by the Vice Chair of Research and Assistant Director.

Identification of Funding Opportunities:

Research potential funding opportunities for faculty as time permits

Proposal Development:

Manages the pre-award submission process for Pediatrics faculty, graduate students, and post-doctoral fellows.
Acts as a liaison between faculty and Sponsored Programs Administration.
Serves as a resource to Pediatrics faculty in the areas of internal submission policies and procedures, sponsor requirements, and federal regulations.
Researches, clarifies, and interprets the practices and requirements of both the sponsor and University of Kansas Medical Center Research Institute (KUMCRI), and conveys this information to faculty in a clear and concise manner.
Analyzes funding opportunity announcements and creates application checklists to assist faculty with the preparation of required application components.
Creates timelines for faulty that consist of key dates leading up to submission in compliance with KUMCRI policy.
Meets with faculty to review timelines and required application components.
Requests and manages required documentation from subrecipient institutions.
Initiates and manages internal documentation for special circumstances (e.g., requests for investigator status, cost share memos, late proposal submission requests, etc.).
Assists faculty with the development of sponsor specific biosketches.
Provides faculty with application templates and relevant examples.
Assists faculty with budget development and composing budget justifications.
Creates and completes applications in the appropriate sponsor system.
Reviews all application components against sponsor requirements prior to submission to Sponsored Programs Administration.
Coordinates the internal review, approval, and submission process with Sponsored Programs Administration.
Advises Faculty and research personnel of revised regulations and institutional procedures that impact their research programs.

Just-in-Time:

Works with faculty to compile requested Just-in-Time information/documentation for sponsors.
Work closely with faculty and study personnel on development and submission of all regulatory documents including submission of study documents to the Institutional Review Board, collaborating with team members to ensure regulatory documents are completed and accurate.
Works closely with Sponsored Programs Administration who submits the information/documentation on behalf of faculty members.

Post Award Assistance:

Work with department Post-Award Grants Administrator and Grants Assistant to understand post-award processes and participate in cross-training to learn how to execute specific tasks when coverage is needed.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents

Resume/CV
Cover Letter
References

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$65,000.00 - $99,000.00
Minimum
$65,000.00
Midpoint
$82,000.00
Maximum
$99,000.00

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Grant-Administrator--Pre-Award---Pediatrics_JR007050 or go to https://careers.kumc.edu/ and search for position number JR007050.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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