Human Resources Assistant

*This position is open until filled with preference given to applications received by June 9, 2024, at 5:00 pm.

SALARY: $44,194.00 - $50,654.00 Annually

INTRODUCTION

The United States District Court, District of Arizona is seeking a Human Resources Assistant in the Tucson location. This position is part of a Consolidated Human Resources Division and reports to the Human Resources Director. The incumbent's responsibilities include providing human resources services to the U.S. District Court, U.S. Probation Office, and U.S. Pretrial Services Office in the District of Arizona.  The Consolidated HR Division provides services to both law enforcement and non-law enforcement covered positions.

REPRESENTATIVE DUTIES

• Assists with processing a variety of human resources and payroll actions, such as appointments, promotions, separations, etc.
• Processes workers' compensation claims.
• Gathers data for required reports, such as telework, fair employment practices, and workers' compensation.
• Supports the recruitment process, including preparing and distributing announcements, coordinating interviews, and conducting reference checks. Reviews applications for completeness and determines if applicants meet minimum qualification requirements.
•  Assists in administering background and investigations checks, employment tests, and issuing credentials and building access cards. Assists with new employee orientation, ensuring proper completion of new hire paperwork.
• Supports the processing of Judicial Externs with background checks, scheduling onboarding meetings, and maintaining associated records.
• Maintains and monitors human resources records, including payroll, leave and time keeping records using Human Resource Management Information System (HRMIS), adhering to national and court guidelines for multiple court units. 
• Tracks and enters time sensitive data, such as employees' date of promotion, performance evaluations, and step increases for multiple court units.
• Assists with benefits program coordination including maintaining and distributing benefits materials, processing forms, addressing routine benefits questions and resolving benefits issues for multiple court units.
• Coordinates human resources related events including the annual health fair.
• Communicates human resources policy information.
• Assists with coordination and delivery of HR related programs for multiple court units by assisting with preparing materials and resources, and scheduling resources (e.g., meeting rooms, web-based resources, etc.).
• Assist with training activities within the court unit, such as maintaining training records, assisting with preparing materials and resources, and scheduling resources.
• Occasional travel to divisional offices.

Occupational Information

QUALIFICATIONS

• Requires at least on year of specialized experience that is equivalent to work performed at the CL 23.
• Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations and practices of human resources administration and involved the routine use of automated human resources systems. 
• Experience with human resources procedures and practices as they relate to human resources management and processing related paperwork and transactions.
• Education may not be substituted for specialized experience.
• The incumbent must be able to handle confidential matters professionally. 

PREFERRED QUALIFICATIONS 

• Bachelor's degree from an accredited college/university in a field of academic study such as human resources, psychology, sociology, human relations, business or public administration.
• Preference will be give to applicants who have one or more years of Federal Judiciary human resources experience.