Deputy Town Clerk
Town of Rutherford College
Job Description
Deputy Town Clerk
DEFINITION
The Deputy Town Clerk is responsible for paraprofessional work in serving as: support staff to the Utility Department, principle backup to the Town Clerk and as secretary to the Board of Planning, Adjustment & Recreation. The scope of work involves various administrative and clerical tasks when needed. Work is performed in accordance with Town Ordinances, State & Federal laws with some degree of autonomy and under the general supervision of the Town Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Serves as de-facto Town Clerk in his/her absence in regards to filing documents, overseeing the posting of official notices and advertisements, recordation of federal and state documents as required
• Operates as principle event coordinator of annual Town functions (Festival/Fish Fry/Parade)
• Works as social media coordinator for the management of Town website and social media pages
• Functions as Deputy Finance Officer in absence of the Town's primary financial agent
• Attends and records minutes for all Subcommittee (Planning Board/Development Committee) meetings
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
• Thorough knowledge and understanding of the state statutes relating to the duties and responsibilities of town and city clerks
• Ability to establish and maintain effective working relationships with other town officials, employees and the general public
• Ability to rapidly acquire and assimilate knowledge of the provisions of the town ordinances and state regulations relating to the operation of the office and town government and ability to communicate this to office staff and the public
• Resources of public and private related agencies
• General office software, particularly the Microsoft Office Suite and accounting software
• Communicate effectively in both written and verbal form
• Ability to obtain certificate as municipal clerk
EDUCATION AND EXPERIENCE
• Associate's Degree in Business, Office Management or Office Technology supplemented by courses in clerkship education and local government administration
• Two years of direct service delivery experience working with a General Manager and elected officials
• Any equivalent combination of education and experience determined to be acceptable