Grants Manager

The Department of Chemistry seeks a Grants Manager to administer research grants for our faculty, students, and research staff in a dynamic research-intensive environment. The Grants Manager's primary responsibilities will include all pre- and post-award activities related to the various sponsored research projects. Such projects include, but are not limited to, the administration of multi-institutional centers and interdisciplinary university- and industry-sponsored research initiatives. The GM reviews and verifies final project reports and serves as a liaison between academic departments and university sponsored research accounting. The GM ensures departmental compliance with applicable sponsor, federal, and university regulations, policies and procedures.

Assist with other grants management projects as assigned.

• Pre-Award Activities:
  • Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement
  • Prepare the budget and the budget justification
  • Prepare and/or review administrative documents required for applications
  • Process subcontract agreements
  • Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary
  • Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
  • Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission.
• Post-Award Activities:
  • Work with PI to carefully monitor effort and spending on awards and ensure compliance
  • Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
  • Review all Notices of Award and notate internal systems with special restrictions or conditions of the award. Note renewal and report deadlines.
  • Oversee closeout processes; -Review and provide analysis of monthly 12-month faculty projections
  • Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed
  • Review and approve requisitions for equipment and all travel and expense reports (Concur) on sponsored projects for compliance
  • Work with other universities and sponsors on the transfer or relinquishment of grant awards
• Financial Management:
  • Create customized long-term projections of faculty financial portfolios, including sponsored and non-sponsored accounts.
  • Work in conjunction with the Grants Manager, Business Manager, and Manager for Educational Programs to analyze faculty portfolios, provide recommendations as to the number of new graduate students & postdoctoral researchers each lab can support, and assist with the determination of departmental teaching assistants
  • Provide guidance and interpretation of legal documents/contracts to faculty relating to intellectual property, confidentiality and technology transfer

• Required:
  • Bachelor's degree or equivalent experience required
  • 3+ years of related professional experience
  • Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance
  • Excellent organizational and interpersonal skills, as well as written and verbal communications skills
  • Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously
  • Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements
  • Ability to manage multiple priorities in a fast paced, changing environment
  • Must maintain strict confidentiality of personnel and salary information
• Preferred
  • Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse
  • Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting)
  • Familiarity with Princeton's administrative procedures and policies.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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