Administrative Assistant/Office Manager

Pennsylvania State University University Park, PA Full-time Administration / Clerical

Posted on April 8, 2024

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Administrative Assistant/Office Manager

The Pennsylvania State University is committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are concerned uniquely with the institutional change required for visioning and realizing a more socially just university. Toward that end, Student Affairs invites applications for an Administrative Assistant/Office Manager position in the Paul Robeson Cultural Center (PRCC).

The Paul Robeson Cultural Center (PRCC) provides programs and support services to encourage and cultivate the appreciation and celebration of the diverse perspectives, experiences, and cultures of many under-represented communities at Penn State. Specifically, the PRCC seeks to serve students in the development of character, conscience, and social responsibility through fostering identity development, social justice, and inclusion.

The Administrative Assistant serves as the Office Manager within the PRCC and is responsible for the planning, organizing, coordinating, and oversight of daily office operations within the Center. This position holds a significant role in contributing to the overall student experience for those working and visiting the Center.

The Administrative Assistant/Office Manager will support the following functions:

Administrative Oversight:

Compose letters, memos, and reports related to work in the PRCC as needed
Research and compile background materials for meetings, develop agendas and schedules
Establish work unit procedures for handling and maintaining confidential materials
Oversee work unit files, records, databases, and reports while ensuring University records and retention guidelines are met
Analyze administrative operating practices to create new systems or revise established procedures as needed
Develop new processes or procedures relevant to support the needs of the Center
Maintain the Directors calendar and assist with appointments
Schedule staff travel, conference attendance, and fleet car reservations as needed

Supervision and Student Support:

Coordinate work assignments, training, and supervision of PRCC work-study employees
Approve and process various forms for payroll/human resources

Budgetary Oversight:

Generate, prepare, and maintain financial reports and spreadsheets, and authorize processing of payments while maintaining accountability for budget expenditures.

Other Center Support:

Serve on various university and student affairs committees as appointed by the Director of the PRCC
Other duties as assigned by the Director, Assistant Director, or other PRCC professional staff

Excellent communication skills, a desire to work in a Center that promotes diversity, equity, and inclusion, and a demonstrated commitment to supporting students of color and other marginalized student populations in higher education are a must. Working knowledge of SIMBA, SAP Concur, and/or other financial systems is a plus, but not required.

This position requires a minimum of a High School Diploma/GED or Vocational Training/Degree diploma and two years of related experience or an equivalent combination of education and experience.

For full consideration, applicants must submit a cover letter of interest and a resume. General work hours for the position are Monday through Friday, 8:00 a.m. to 5:00 p.m.

The Pennsylvania State University and Student Affairs are committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. Student Affairs upholds that mission through our commitment to developing an equity-minded community that fosters students' academic, social, cultural, and personal growth.

More information on Community and Belonging in Student Affairs can be found at: https://studentaffairs.psu.edu/community-belonging

More information on the community of State College and its many amenities can be found here: https://happyvalley.com.

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/Administrative-Assistant-Office-Manager_REQ_0000054662-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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