Programs Support Specialist, Monarch Internship Academy for the Humanities
Old Dominion University
Norfolk, VA
Full-time
Education
Posted on April 2, 2024
Posting Details
Posting Details
Working Title
Programs Support Specialist, Monarch Internship Academy for the Humanities
Position Number
01390A
Department
MONARCH INTERNSHIP AND CO-OPS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
C Technicians
Job Description
This position provides comprehensive administrative and operational support for the Monarch Internship Academy for the Humanities including performing complex fiscal, accounting, and analytical services for the Monarch Internship Academy. Additional responsibilities include managing the hiring, payroll, accounts payable and travel processes; and timely processing of procurement paperwork, monthly reports, travel and other reimbursements, and hiring and compliance paperwork.
Type of Recruitment
Knowledge, skills and abilities
Some knowledge of emerging trends and best practices in higher education administration and program support.Working knowledge of travel and procurement policies and procedures.
Familiarity with institutional policies, academic regulations, and accreditation standards in higher education. Strong interpersonal and professional communication skills to interact effectively with diverse stakeholders, including students, faculty, staff, and external partners in a fast paced environment. Proficient in using administrative and productivity tools such as MS Office Suite, database management systems, and project management software. Detail-oriented with a high degree of accuracy in data management and documentation. Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism.
Demonstrated ability to problem-solve and utilize a proactive approach to address challenges and resolve issues.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable administrative support and fiscal management experience, to include oversight of multiple budgets, forecasting and analysis.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some supervisory experience. Working knowledge of Commonwealth budgeting and procurement practices. Working knowledge of various funding streams to support student success, including grant stipends and awards. Certificate in ODU's Financial Management certification program.
Conditions of Employment
Monday – Friday, on main campus Norfolk (no telework, no remote)
Annual Salary/Hourly Rate
Salary non-negotiable $ - 40,000
Posting Detail Information
Job Requisition Number
S02599
Job Open To
General Public
Open Date
04/01/2024
Close Date
04/12/2024
Open Until Filled
No
Special Instructions Summary
None.
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/internship
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Programs Support Specialist, Monarch Internship Academy for the Humanities
Position Number
01390A
Department
MONARCH INTERNSHIP AND CO-OPS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
C Technicians
Job Description
This position provides comprehensive administrative and operational support for the Monarch Internship Academy for the Humanities including performing complex fiscal, accounting, and analytical services for the Monarch Internship Academy. Additional responsibilities include managing the hiring, payroll, accounts payable and travel processes; and timely processing of procurement paperwork, monthly reports, travel and other reimbursements, and hiring and compliance paperwork.
Type of Recruitment
Knowledge, skills and abilities
Some knowledge of emerging trends and best practices in higher education administration and program support.Working knowledge of travel and procurement policies and procedures.
Familiarity with institutional policies, academic regulations, and accreditation standards in higher education. Strong interpersonal and professional communication skills to interact effectively with diverse stakeholders, including students, faculty, staff, and external partners in a fast paced environment. Proficient in using administrative and productivity tools such as MS Office Suite, database management systems, and project management software. Detail-oriented with a high degree of accuracy in data management and documentation. Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism.
Demonstrated ability to problem-solve and utilize a proactive approach to address challenges and resolve issues.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable administrative support and fiscal management experience, to include oversight of multiple budgets, forecasting and analysis.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some supervisory experience. Working knowledge of Commonwealth budgeting and procurement practices. Working knowledge of various funding streams to support student success, including grant stipends and awards. Certificate in ODU's Financial Management certification program.
Conditions of Employment
Monday – Friday, on main campus Norfolk (no telework, no remote)
Annual Salary/Hourly Rate
Salary non-negotiable $ - 40,000
Posting Detail Information
Job Requisition Number
S02599
Job Open To
General Public
Open Date
04/01/2024
Close Date
04/12/2024
Open Until Filled
No
Special Instructions Summary
None.
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/internship
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
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