Programs Support Specialist, Monarch Internship Academy for the Humanities #01390A

ODU Human Resources

Programs Support Specialist, Monarch Internship Academy for the Humanities (01390A)

This position provides comprehensive administrative and operational support for the Monarch Internship Academy for the Humanities including performing complex fiscal, accounting, and analytical services for the Monarch Internship Academy. Additional responsibilities include managing the hiring, payroll, accounts payable and travel processes; and timely processing of procurement paperwork, monthly reports, travel and other reimbursements, and hiring and compliance paperwork.

Required Qualifications: Some knowledge of emerging trends and best practices in higher education administration and program support. Working knowledge of travel and procurement policies and procedures. Familiarity with institutional policies, academic regulations, and accreditation standards in higher education. Strong interpersonal and professional communication skills to interact effectively with diverse stakeholders, including students, faculty, staff, and external partners in a fast paced environment. Proficient in using administrative and productivity tools such as MS Office Suite, database management systems, and project management software. Detail-oriented with a high degree of accuracy in data management and documentation. Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism. Demonstrated ability to problem-solve and utilize a proactive approach to address challenges and resolve issues. Considerable administrative support and fiscal management experience, to include oversight of multiple budgets, forecasting and analysis.

Additional Considerations (supplemental knowledge, skills, abilities, experience, licensure, certification: Some supervisory experience. Working knowledge of Commonwealth budgeting and procurement practices. Working knowledge of various funding streams to support student success, including grant stipends and awards. Certificate in ODU’s Financial Management certification program.

Conditions of Employment: Monday – Friday, on main campus Norfolk (no telework, no remote) 

Old Dominion University is an equal opportunity, affirmative action institution.