OFFICE ADMINISTRATOR

OFFICE ADMINISTRATOR - Statesville Office
Full Job Description
The Office Administrator role is accountable for performing a variety of administrative- and accounting-related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded.

Schedule:

•    8 hour shift
•    Monday to Friday
•    Weekend availability (when needed) 

·    Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

·    Greets and escorts all visitors and their guests.

·    Performs all accounting (AP/AR), inventory, and account reconciliation for the business.

·    Schedules appointments for the business.

·    Composes and types of correspondence as needed.

·    Compiles and reports on statistical data_as required by the business or Managing Partner.

·    Inputs data into Halcyon system accurately, completely, and timely.

·    Assists client families with processing necessary paperwork and scheduling appointments.

·    Receives and records payments from client families.

·    Updates and maintains files and related systems for the business.

·    Serves as business timekeeper and maintains local employee files.

·    Coordinates and maintains office supplies and equipment.

·    Serves as a backup in other administrative functions as needs dictate.

·    Special projects as assigned.

·    Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.

·    Other duties as assigned.
 
Requirements

·    High School Diploma or equivalent.

·    Minimum two years of administrative or accounting experience.

·    High degree of overall computer proficiency.

·    High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs

·    Proficiency with multi-line phone systems and general office equipment.

·    Working knowledge of basic accounting principles.