Executive Assistant - Psychology
Middle Tennessee State University
Murfreesboro, TN
Full-time
Administration / Clerical
Posted on April 12, 2024
Job Title
Executive Assistant - Psychology
Department
Psychology
Salary
$35,000 - $42,875; commensurate with experience
Job Summary/Basic Function
Serve as Executive Assistant to the Graduate Program Directors and Scheduling Coordinator. Provide clerical and technical assistance to the Psychology Department faculty and adjuncts. Serve as liaison to the College of Graduate Studies, prospective and current graduate students, and Graduate Assistants. Compose or prepare correspondence; maintain graduate program documentation, provide website updates, oversee process of preparing and administering comprehensive exams, assist Graduate Programs Coordinator with the hiring process of graduate assistants (GAs), serve as a liaison between prospective/current graduate assistants and Graduate Program Directors by maintaining files, and preparing spreadsheets and hiring paperwork. Assist Scheduling Coordinator with establishing teaching schedules for summer, fall, and spring semesters. Provide general administrative support for the department such as: answer telephone, greet and assist visitors and students; maintain confidential files and databases; generate database reports, create/maintain multiple spreadsheets/databases for various tasks and reports, maintain departmental list servs, retrieve student transcripts, Serve as the department's Records Management Coordinator. Provide back-up assistance during absences of Chairperson's Administrative Associate and perform other related tasks as assigned.
Required Education
High School diploma or High School Equivalency (HSE) required.
Required Related Experience
Three years progressively responsible secretarial office experience. Note: An Associate degree (two years of college coursework) and one year related experience may be considered in lieu of work experience.
Desirable Related Experience
Associate degree preferred
Able to type min 50 wpm
Desirable License/Registration/Certification
CAP/CPS preferred
Documents Needed to Apply
Cover Letter & Resume Required
MTSU offers a comprehensive benefits package, including but not limited to the following:
MTSU is an equal opportunity, affirmative action employer that values diversity in all its forms. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.
Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://www.mtsu.edu/police/docs/2023AnnualSecurityReport.pdf or by contacting MTSU Public Safety at (615) 898-2424.
MTSU is a Tobacco & Drug-Free campus.
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.
For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email emp@mtsu.edu.
Application Review Date: April 25, 2024
Advertisement Opened: CST
Advertisement Closes: CST
Executive Assistant - Psychology
Department
Psychology
Salary
$35,000 - $42,875; commensurate with experience
Job Summary/Basic Function
Serve as Executive Assistant to the Graduate Program Directors and Scheduling Coordinator. Provide clerical and technical assistance to the Psychology Department faculty and adjuncts. Serve as liaison to the College of Graduate Studies, prospective and current graduate students, and Graduate Assistants. Compose or prepare correspondence; maintain graduate program documentation, provide website updates, oversee process of preparing and administering comprehensive exams, assist Graduate Programs Coordinator with the hiring process of graduate assistants (GAs), serve as a liaison between prospective/current graduate assistants and Graduate Program Directors by maintaining files, and preparing spreadsheets and hiring paperwork. Assist Scheduling Coordinator with establishing teaching schedules for summer, fall, and spring semesters. Provide general administrative support for the department such as: answer telephone, greet and assist visitors and students; maintain confidential files and databases; generate database reports, create/maintain multiple spreadsheets/databases for various tasks and reports, maintain departmental list servs, retrieve student transcripts, Serve as the department's Records Management Coordinator. Provide back-up assistance during absences of Chairperson's Administrative Associate and perform other related tasks as assigned.
Required Education
High School diploma or High School Equivalency (HSE) required.
Required Related Experience
Three years progressively responsible secretarial office experience. Note: An Associate degree (two years of college coursework) and one year related experience may be considered in lieu of work experience.
Desirable Related Experience
Associate degree preferred
Able to type min 50 wpm
Desirable License/Registration/Certification
CAP/CPS preferred
Documents Needed to Apply
Cover Letter & Resume Required
MTSU offers a comprehensive benefits package, including but not limited to the following:
- Sick Leave
- Vacation Leave for Administrative/Classified Staff/12-month Faculty
- 13 paid University holidays
- Medical, dental, vision, and life insurance
- Retirement plans
- Optional 401K and 403B Deferred Compensation Plans
- Educational benefits for the employee and their spouse and dependents
MTSU is an equal opportunity, affirmative action employer that values diversity in all its forms. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.
Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://www.mtsu.edu/police/docs/2023AnnualSecurityReport.pdf or by contacting MTSU Public Safety at (615) 898-2424.
MTSU is a Tobacco & Drug-Free campus.
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.
For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email emp@mtsu.edu.
Application Review Date: April 25, 2024
Advertisement Opened: CST
Advertisement Closes: CST
Your Privacy Choices