Senior Business Support IT Administrator

Lone Star College System The Woodlands, TX Full-time Information Services / Technology (IT)

Posted on April 2, 2024

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Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

One LSC
Student Focused
Own It
Advance Equity
Cultivate Community
Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX 77381.

Job Description

PURPOSE AND SCOPE:

The Senior Business Support IT Administrator coordinates acquisition and tracking of all OTS equipment and software at the system level. Provides reports and information on OTS assets, capital assets, various assets and expenditures. Tracks budget and ensures compliance with purchasing procedures. Tracks individual projects within Project Costing. Works closely with AVC's, Executive Director's, Director's and Managers to determine OTS operational needs and communication strategies. This position is a member of a 24/7/365 global department.

ESSENTIAL JOB FUNCTIONS:

Manages the purchasing of goods and services for OTS, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials
Reconciles credit card receipts against approved purchases and billing statements
Monthly Reconciliation of all items ordered that have been received. Receive the PO in iStar. Contact vendor if items have not been received. Obtain invoices if necessary. Cancel any PO that we will not be receiving by end of Fiscal Year
Budget Management - run a weekly report. Determine the funds remaining in each account
Fixed Asset Management (greater than $5K)
License Management - Maintains accurate reports for licensing, age, cost, replacement cycle and locations of all campus related assets
Tracks expenditures and prepares journal entries and budget revisions; completes budget vs. cost analysis throughout the year, in addition to expense projections, trend reports, ad hoc reports and project costing
Budget Preparation - Calculate annual software renewal costs. Compare past annual purchases for toner cartridges, printer repair, and printer paper
Ensures completion of hiring paperwork for new employees for the division, which includes employment verification, background check authorization, tax exemption forms, payroll deposit forms, retirement forms, and credentials verification
Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

Understanding of information technology concepts and processes at a system or multi-site level
Familiar with standard business processes such as strategic planning, budgeting, and performance management
Has full working knowledge of job responsibilities, procedures, practices. Understands purpose and operations of other teams within Director's area and in other relevant IT and College areas
Possesses research skills, communication and oral skills, telephone etiquette, customer service knowledge, contract knowledge and some budget experience
Integrates new concepts, practices, and emerging technologies into strategic planning that affects own area
Sees relationships among problem components and prioritizes them. Identifies solutions where precedents and procedures may not exist
Balances competing short- and long-term goals in alignment with the larger area's direction and objectives. Guides team in developing improvements and innovations that enhance performance
Identifies the people critical to resolving problems or reaching decisions and brings them together
Expresses own ideas, and cultivates skills to listen effectively to ideas of management, peers, team, clients, and others
Employs communication styles appropriate to the person or audience
Demonstrated ability to effectively convey strategic, procedural and technical information, and translates that information into specifications or action plans. Writes and presents reports, contracts and/or proposals for internal and/or external audiences
Addresses delicate situations, requiring tact and diplomacy, using strong writing and oral skills
Cultivates practice of frequent, prompt, and responsive decision making, guided by specific policies and objectives
Frequently persuades and negotiates in complex and/or sensitive matters. Influences through both formal and informal authority. Serves as a mentor, training resource and model to own teams both less experienced and more experienced staff
Seeks opportunities and sets some goals for own development
Acts decisively in critical situations or to circumvent a potential problem
Knows and follows standard operating procedures

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards
May regularly travel to different LSC locations
May be fully reassigned to other LSC locations if necessary
May need to work weekends and outside of core business hours if necessary

REQUIRED QUALIFICATIONS:

Associate's degree and at least 3 years of increasingly responsible experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

Bachelor's degree

Salary

Hiring salary range is $46,081 - $52,993

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

Length of time (specific months and years) of employment
If the position was full time or part time
If the position was paid or unpaid
Level of degree completed including date earned.
Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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