Travel & P Card Analyst

Johnson County Community College Overland Park, KS Full-time Accounting

Posted on April 5, 2024

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Johnson County Community College
Position, Department: Travel & P Card Analyst, Operations

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Pay Range: 19.97-24.96 and determined based on relevant years of work experience.

Opportunity for hybrid schedule: Yes No

Benefits Category: Full-time Benefits

Position Summary: Manages and assists in processing all travel-related documentation, including requests, expense reports and out-of-pocket reimbursements. Assists with the managing of the college Procurement Card program. Provides excellent customer service in the delivery and correspondence related to both programs. Assisting with any travel-related issues that may arise. Promotes the most effective use of college funds.

Required Qualifications:

Minimum of two years post-secondary education.

Minimum of three years of related work experience.

Strong organizational skills.

Ability to communicate and work effectively with a diverse college community.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Proficiency with ERP (Enterprise Resource Planning) software, such as Banner.

Commitment to accuracy and attention to detail.

Preferred Qualifications:

Bachelor's degree in related business field.

Procurement Card/Corporate card management and administration experience.

SAP Concur experience.

Banner ERP experience.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

Process Travel Requests a. Process and approve travel requests through the college's travel system. b. Have a solid understanding of JCCC travel policies and procedures and must be able to interpret expectations to travelers. c. Establish and manage audit rules built into the travel system so that travelers book within appropriate JCCC travel policies and procedures. d. Review daily transaction log to ensure bookings are appropriate and fall within JCCC travel policies and procedures. e. Seek and establish ways to manage travel program safety and security for duty of care. f. Ensure that a thorough understanding of the college's travel system is maintained. g. Review travel related expense reports and ensure transactions fall within JCCC travel policies.
Provide Customer Service to Travelers and Card Holders a. Aid travelers, including faculty, staff, and travel system delegates with submitting travel requests. b. Answer questions regarding travel and procurement card policies and procedures. c. Train the coaches and staff sponsors on group travel procedures. d. Assist travelers in submitting the appropriate documentation for expense reports. e. Maintain the college's travel and procurement card information within the website.
Administer JCCC's Procurement Card (P-Card) Program a. Assist in the compliance with college policies regarding the p-card program. b. Assist in the design and management of training materials related to the p-card program. c. Ensure that a thorough understanding of P-Card merchant interface is maintained. d. Review p-card expense reports and ensure transactions fall within JCCC purchasing policies. e. Assists with controls that are established and enforced within the p-card merchant interface.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.

To apply, please visit: https://careers.jccc.edu/en-us/job/495765/travel-p-card-analyst

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