Finance Director

Finance Director

Salary Grade:    Grade 22 ($50,917 – 76,383)

Primary Purpose of Position:

The Finance Director is responsible for performing complex professional and responsible managerial and administrative work in planning, organizing and executing the financial, contractual, human resources and purchasing activities of the Partnership and provides supervision of the Fiscal Specialist.

Duties and Responsibilities:

Fiscal Management
•    Plan, organize, and supervise financial operations of the Partnership, including disbursement and accounting for all Partnership funds.
•    Ensure compliance with established fiscal policies and procedures.
•    Track and analyze expenditures, cash contributions, and in-kind support.
•    Review monthly, quarterly and annual financial reports.
•    Prepare reports of trends with recommendations for policy, procedures and practice changes and improvements.
•    Submit fiscal reports required by funding sources and the North Carolina Partnership for Children (NCPC).
•    Prepare Treasurer's Report for the Board of Directors.
•    Prepare required reports to external agencies.
•    Serve as staff liaison to the Partnership's Audit & Finance Committee, state auditors, NCPC monitors, and NCDHHS and other funding sources as directed.
•    Maintain adequate insurance for the organization.

Contracts Management
•    Compile pre-contracting information for local partnership (LP) and direct service providers (DSPs)/NC Pre-K Providers.
•    Prepare initial contract for LP and DSPs/NC Pre-K Providers/Region 9.
•    Monitor contracts for fiscal compliance with budgets and allowed expenditures.
•    Revise contracting policies and procedures as needed.

Personnel Management/Coordination
•    Recruit, train, and supervise fiscal staff.
•    Conduct department staff meetings and coordinate communication/information.

•    Ensure staff compliance with Partnership personnel policies and procedures.
•    Establish work plans with assigned staff and monitor progress.
•    Implement and maintain annual performance assessment process with staff.

Budget Development
•    Work with Executive Director and appropriate other staff to project revenue and expenditures for development of annual budget(s).
•    Prepare budget revisions and amendments as needed.
•    Assure accuracy and compliance with NCPC and grantors requirements.

Accounting
•    Maintain vendor files, RIPR's and purchase order files, FSR's and other related records.
•    Serve as a liaison with contracted accounting firm.
•    Ensure adherence to current chart of accounts.
•    Perform journal entries and reclassifications as needed.
•    Review monthly contract disbursements.
•    Monitor bank account and bank reconciliations.
•    Review year end journal entries and various state and federal reports.
•    Revise cost allocation plan as needed.
•    Revise accounting policies and procedures as needed.

Audit
•    Prepare year-end close package and audit package to include financial statements, footnotes and schedules.
•    Assist the auditor(s) during the audit process.
•    Take action in response to any audit findings to improve financial systems.
•    Review audit reports from subcontractors.
•    Respond to questionnaire from contracted accounting firm regarding the 990 and review draft.
•    Prepare analysis for annual report based on approved 990.

Purchasing
•    Manage purchasing processes and procedures as developed by the Executive Director and Partnership's Board of Directors.
•    Review and approve Purchase Orders (PO) and Recurring Invoice Payment Requests (RIPR), ensuring that account coding is correct.
•    Maintain fixed assets inventory.

Payroll
•    Prepare bimonthly payroll process.
•    Review and disburse W-2 forms and 1099 forms by required date

Benefits Administration
•    Serve as liaison between firms contracted to provide Employee Benefits Plan.
•    Enroll and withdraw employees from Health Insurance, Retirement and Flexible Benefits Plans as needed.
•    Update census for insurance broker.
•    Transmit monthly retirement plan contributions.
•    Review Form 5500 prepared by retirement broker for retirement plans.
•    Complete workers compensation audit.

Other Duties as Assigned
•    Perform other duties as necessary to promote and foster the mission of the Iredell County Partnership for Young Children.

Qualifications/Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and meet the requirements listed below.

•    Must pass a criminal background check.
•    Must have reliable transportation and valid driver’s license.
•    Occasional evening, early morning, and/or weekend hours required.
•    Local travel is required.

Education and/or Experience:

Bachelor’s degree in a field related to accounting, finance, or business from an accredited college or university and five (5) or more years’ experience in public/private accounting required. CPA preferred. Equivalent combination of education and experience considered.

Knowledge and Abilities:

•    Knowledge of Generally Accepted Accounting Principles (GAAP), including accounting rules and regulations promulgated by the Financial Accounting Standards Board (FASB).
•    Broad range of accounting knowledge, including general ledger analysis, reconciliation and financial statement preparation and presentation.
•    Proficiency in Microsoft Applications.
•    Ability to present information effectively in writing and orally.
•    Ability to effectively present information to small groups, top management, and/or boards.
•    Ability to communicate and work effectively with people from diverse backgrounds.
•    Ability to adapt to and support a changing work environment and new demands.
•    Attention to detail, and compliance with rules, regulations, and deadlines.
•    Ability to assess and report on compliance

•    Ability and experience managing program budgets.
•    Ability to write reports and present findings.
•    A high level of organizational and interpersonal skills.
•    Ability to work independently and as part of integrated team.
•    Ability to lift up to 40 pounds.