Organizational Services Assistant

Organizational Services Assistant - Head Start

SALARY:   $3,145 per month (37,740 annually) 

SCHEDULE: 40 hours per week

LOCATION: Lynnwood, Washington

DESCRIPTION:   

Employees in the Edmonds College Head Start program are privileged to  work in service to almost 400 families with young children in Snohomish County.  The Organizational Services Assistant serves as the primary point of contact for staff and for the community.  This is a highly versatile position utilizing multiple skill sets and is a member of the Organizational Services Team.  This is a classified position and reports to the Human Resources Consultant/Organizational Services Manager.

Edmonds invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

Please see the “Application Procedures and Required Documents” section below for application information. 

RESPONSIBILITIES AND DUTIES INCLUDE:

• Serve as primary contact with program participants; provide information regarding program policies and activities
• Compile and distribute information relative to program activities to prospective enrollees
• Provide clerical and data entry support, as needed, to all program areas
• Perform daily attendance recording for the entire program
• Compose correspondence and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style
• Perform daily tasks related to interpreter scheduling system for client meetings
• Perform daily tasks related to consumable office and classroom supplies and materials purchasing, request, and delivery system
• Perform data entry from forms and documents in support of family and education services
• Use a computer, phone, fax machine, postage meter, and copier (for printing and scanning)
• Receive, process and distribute incoming US mail, processing outgoing US mail
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database files, uploading and downloading and creating footnotes and outlines
• Perform physical inventories of office equipment, goods, and materials on a routine schedule
• Consistently adhere to an established work schedule and maintain a good attendance rate
• Other duties as assigned

REQUIRED QUALIFICATIONS:

• High School Graduate or equivalent
• Two years of full-time experience with same/similar work responsibilities

DESIRED QUALIFICATIONS

The following are not required, but would be a plus!

• English and Spanish bilingual
• Social Media experience
• Head Start experience

 (See Conditions of Employment section for additional requirements.)

PHYSICAL WORK ENVIRONMENT:

Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. 

WORK SCHEDULE:

40 hours per week, 8:00 - 5:00, Monday-Friday

COMPENSATION:  

Salary range 37.  Beginning salary is $3,145 per month, with progressive increases to $4,072 per month, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT:

• You must document your citizenship or employment authorization within three days of hire.
• Criminal background check.  Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• All new positions are contingent upon funding.
• At this time, Edmonds College does not sponsor H1-B Visas.
• Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

All applicants must apply online.  No paper submissions or emailed materials will be accepted.  Your online application must include the following documents in order to be complete:

1. Cover Letter addressing your qualifications and interest.
2. Current resume. 
3. Names and contact information for three references.
4. For veterans’ preference, please scan and attach your DD214, Member-4 Form.

Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities  please follow one of these links to apply. Applying via an external webpage will not enter our application system.

ABOUT THE COLLEGE: 

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, reflecting its mission's three aspects: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu. 

EEO/AFFIRMATIVE ACTION STATEMENT: 

Edmonds College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.