Administrative Assistant II - Center Diversity & Inclusion - PT
Davidson College
Davidson, NC
Full-time
Administration / Clerical
Posted on April 2, 2024
JOB DESCRIPTION
The administrative assistant serves as support to the Center for Student Diversity and Inclusion and the Division for Student Life. This position helps to create a welcoming, professional environment for Davidson College students across a variety of diverse identities by performing a wide array of complex duties encompassing program and event logistics, office management, communication, and project management.
This is not a remote position. Candidates for this position must work in-person and on-campus. The administrative assistant reports to the Director of Student Diversity and Inclusion Programs.
This is a 10-month position (no work scheduled mid-May to mid-July).
Program and Event Logistics
Create a welcoming, inclusive environment in the Center of Student Diversity and Inclusion's main office. Assure discreet handling of all business.
Maintain Center programming and event project planning, and coordinate logistics for the Center's events and programs such as New Student Orientation, Wildcat Weekend alumni/family events, Queer and Trans Visibility Week, First-Generation Student Week, Cultural Identity-Based month collaborations, recognition ceremonies and service-learning projects.
Administer a range of management functions to provide support for the Center for Student Diversity and Inclusion staff and programming.
Set up for and break down of the Center's events that take place on campus during regular work hours.
Center Operations
Process all financial transactions for programs implemented by the Center for Student Diversity and Inclusion. Maintain financial records and generate detailed financial reports for a wide range of institutional, endowment and grant budgets managed by the department.
Serve as the primary administrative manager for room reservation requests for the Center's multiple spaces on the Event Management System.
Stock and maintain inventory of office resources.
Outreach, Communication & Resources
Design and distribute creative, high-quality advertisements and publicity for the Center's resources.
Develop and manage social media and technology platforms for the Center by providing frequent updates on events and resources.
Maintain and develop the collection of books, brochures, and other resources available in the Center for Student Diversity and Inclusion.
Track campus community engagement and space usage with the Center's multiple spaces.
Manage the Center's website and biweekly newsletter.
Administrative Support and Project Management
Provide administrative support for the Director of Student for Diversity and Inclusion Programs by calendar management, budget management, preparing materials, etc.
Offer project management support on strategic priority projects.
Provide administrative support and event management for the Division of Student Life professional development in-person and virtual opportunities.
Minimum Qualifications
High school diploma or GED.
At least two (2) years of experience working in an office environment.
Strong written and verbal communication and administrative skills.
Experience using, developing and managing social networking media (e.g. Instagram, Canva, etc.) websites and the Microsoft Suite is strongly desired.
Preferred Qualifications
Bachelor's degree
At least 2 years of experience working in a higher education context
Experience working with college students from historically underrepresented populations (students of color, first-generation, international students, LGBTQIA+ students, undocumented, etc.).
Benefits Include:
College-contributed 403(b) Retirement Contribution (after one year and 1000 hours)
Vision & Dental
Vacation
Sick Leave
Voya Accident, Voya Hospital Indemnity, MetLaw Legal, and InfoArmor ID Theft
Health Advocate Employee Assistance Program (EAP)
Holidays
Benefit Advocates Advising
Employee-contributed 403(b) Retirement Savings
If interested in applying, please go to http://employment.davidson.edu to complete the online application, along with adding a cover letter and resume.
ABOUT US
Davidson is a highly selective, nationally ranked, residential, four-year liberal arts college located in Davidson, North Carolina, close to the city of Charlotte. Davidson is strongly committed to achieving excellence and cultural diversity (https://www.davidson.edu/about/commitment-diversity-and-inclusion), and welcomes applications from women, members of minority groups, and others who would bring additional dimensions to the college's mission.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
The administrative assistant serves as support to the Center for Student Diversity and Inclusion and the Division for Student Life. This position helps to create a welcoming, professional environment for Davidson College students across a variety of diverse identities by performing a wide array of complex duties encompassing program and event logistics, office management, communication, and project management.
This is not a remote position. Candidates for this position must work in-person and on-campus. The administrative assistant reports to the Director of Student Diversity and Inclusion Programs.
This is a 10-month position (no work scheduled mid-May to mid-July).
Program and Event Logistics
Create a welcoming, inclusive environment in the Center of Student Diversity and Inclusion's main office. Assure discreet handling of all business.
Maintain Center programming and event project planning, and coordinate logistics for the Center's events and programs such as New Student Orientation, Wildcat Weekend alumni/family events, Queer and Trans Visibility Week, First-Generation Student Week, Cultural Identity-Based month collaborations, recognition ceremonies and service-learning projects.
Administer a range of management functions to provide support for the Center for Student Diversity and Inclusion staff and programming.
Set up for and break down of the Center's events that take place on campus during regular work hours.
Center Operations
Process all financial transactions for programs implemented by the Center for Student Diversity and Inclusion. Maintain financial records and generate detailed financial reports for a wide range of institutional, endowment and grant budgets managed by the department.
Serve as the primary administrative manager for room reservation requests for the Center's multiple spaces on the Event Management System.
Stock and maintain inventory of office resources.
Outreach, Communication & Resources
Design and distribute creative, high-quality advertisements and publicity for the Center's resources.
Develop and manage social media and technology platforms for the Center by providing frequent updates on events and resources.
Maintain and develop the collection of books, brochures, and other resources available in the Center for Student Diversity and Inclusion.
Track campus community engagement and space usage with the Center's multiple spaces.
Manage the Center's website and biweekly newsletter.
Administrative Support and Project Management
Provide administrative support for the Director of Student for Diversity and Inclusion Programs by calendar management, budget management, preparing materials, etc.
Offer project management support on strategic priority projects.
Provide administrative support and event management for the Division of Student Life professional development in-person and virtual opportunities.
Minimum Qualifications
High school diploma or GED.
At least two (2) years of experience working in an office environment.
Strong written and verbal communication and administrative skills.
Experience using, developing and managing social networking media (e.g. Instagram, Canva, etc.) websites and the Microsoft Suite is strongly desired.
Preferred Qualifications
Bachelor's degree
At least 2 years of experience working in a higher education context
Experience working with college students from historically underrepresented populations (students of color, first-generation, international students, LGBTQIA+ students, undocumented, etc.).
Benefits Include:
College-contributed 403(b) Retirement Contribution (after one year and 1000 hours)
Vision & Dental
Vacation
Sick Leave
Voya Accident, Voya Hospital Indemnity, MetLaw Legal, and InfoArmor ID Theft
Health Advocate Employee Assistance Program (EAP)
Holidays
Benefit Advocates Advising
Employee-contributed 403(b) Retirement Savings
If interested in applying, please go to http://employment.davidson.edu to complete the online application, along with adding a cover letter and resume.
ABOUT US
Davidson is a highly selective, nationally ranked, residential, four-year liberal arts college located in Davidson, North Carolina, close to the city of Charlotte. Davidson is strongly committed to achieving excellence and cultural diversity (https://www.davidson.edu/about/commitment-diversity-and-inclusion), and welcomes applications from women, members of minority groups, and others who would bring additional dimensions to the college's mission.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
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