Nursing Administrative Support Coordinator I

California State University, Fullerton Fullerton, CA Full-time Administration / Clerical

Posted on April 12, 2024

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Nursing Administrative Support Coordinator I

Classificaiton: Administrative Support Coordinator I
Department: Distance Nursing
Sub-Division: College of Health and Human Development
Salary Range: Classification Range $ 3,680 - $5,783 per month(Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month)
Appointment Type: Temporary
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds or program needs exist. Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Nursing Administrative Support Coordinator. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Support Coordinator plans, coordinates, and executes all administrative and clerical functions for the School of Nursing staff, faculty and students. These duties involve coordinating, prioritizing, and monitoring these tasks through completion including accountability for results. Coordinates various School of Nursing events, which include ensuring room/space reservations, creation of event materials, record keeping of event attendees, setup, decoration, coordinating all appropriate vendors, and making sure any forms are completed. Performs day-to-day work independently under minimal supervision and applies policies and procedures as required. Serves as the point person for numerous outside vendors and internal departments. Manages assignments and projects that are varied and complex, such as coordinating various School of Nursing events, coordinating various School of Nursing communications, which includes fundraising activities, newsletters, websites, and other forms of communications, handles variety of administrative/clerical duties. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Experience in coordinating events. Experience in managing some aspects of communications, such as websites, newsletters, and social media. Have the knowledge and skills in standard office procedures and practices, as well as the ability to understand and operate in a variety of organizational structures. Able to quickly learn new office support technology systems and software packages. Experience in working in an academic environment. Experience working in a team-oriented office environment. Strong initiative and the ability to work and solve problems independently. Outstanding organizational and multitasking skills. Excellent computer skills with strong experience in Word and Excel.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Application Deadline: Apr 11, 2024 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/537345/nursing-administrative-support-coordinator-i

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