Accounting Technician, Accounts ReceivableCaldwell Community College & Technical Institute,
Accounting Technician, Accounts Receivable
Salary: $2,419.50 - $2,821.17 Monthly
Opening Date: 08/15/19
Closing Date: 09/03/19 11:59 PM
Maintains accounts receivable records; agrees subsidiary ledger to general ledger; prepares monthly billings for third parties; performs analysis and prepares reports as necessary.
Work Schedule: Monday - Friday 8:00 am to 5:00 pm; occasional evenings.
Examples of Duties:
Essential and other responsibilities and duties may include, but are not limited to, the following:
1. Maintains student and third party Accounts Receivable accounts.
2. Prepares invoices for students and third parties.
3. Prepares special invoices for certain third parties.
4. Researches Accounts Receivable balances as required.
5. Analyzes General Ledger accounts as needed.
6. Transfers bookstore charges to third party accounts when appropriate.
7. Codes various items for receipting.
8. Sends notices to instructors for students who have not paid.
9. Verifies purge data for students who have not paid after registration.
10. Processes affidavits and stop payment requests.
11. Assists in the check void/cancellation process.
12. Assists students and staff as needed.
13. Assists auditors with annual audit.
14. Assists with storing Business Office files.
15. Participates in professional development activities and required employee training.
1. Assists with registration as required.
2. Assists with setup and moving of financial files on an annual basis to maintenance building.
3. Performs other duties as assigned.
This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
Qualifications And Working Conditions:
- Basic customer relations techniques.
- Modern office practices, procedures and equipment including a computer.
- Principles and procedures of record-keeping and bookkeeping.
- Basic mathematical principles.
- Pertinent Federal, State and local laws, codes and regulations.
- Methods and techniques of report preparation.
- Accounts receivable procedures
- English usage, spelling, grammar and punctuation.
- Respond tactfully and courteously with the public in answering student inquiries and referring complaints.
- Interpret and explain college policies and procedures related to financial transactions.
- Operate a variety of office equipment including a typewriter, calculator, fax machine and computer terminal.
- Develop and administer an efficient records management system.
- Prepare clear and concise administrative and financial reports.
- Interpret and apply Federal, State and local policies, laws, and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Maintain a variety of records and files.
- Work independently in the absence of supervision.
- Perform varied clerical work.
- Perform basic mathematical calculations quickly and accurately.
- Understand and carry out oral and written instructions.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
- standing or sitting for extended periods of time
- operating assigned equipment
Maintain effective audio-visual discrimination and perception needed for:
- making observations
- reading and writing
- operating assigned equipment
- communicating with others
- working with money
Maintain mental capacity which permits:
- making sound decisions and using good judgment
- demonstrating intellectual capabilities.
Effectively handle a work environment and conditions which involve:
- working closely with others
- exposure to computer screens.
Office environment; exposure to computer screens; working closely with others.
Essential and marginal functions may require maintaining physical condition necessary for standing or sitting for prolonged periods of time; general manual dexterity.
Experience And Training:
Minimum one-year prior experience in accounts receivable, accounts payable or related administrative area.
Associate's degree in accounting, business administration or related field required.