Foundation Development Specialist

Caldwell Community College & Technical Institute   Hudson, NC   Full-time     Education
Posted on September 2, 2021
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Foundation Development Specialist

SALARY: $2,769.83 - $3,231.50 Monthly

OPENING DATE: 09/01/21

CLOSING DATE: 09/19/21 11:59 PM


This position supports the mission and goals of the Foundation by ensuring the integrity of donor data through the management and maintenance of donor and program databases. In addition, this position assists with the administration of Foundation-run programs and services; performs a variety of confidential administrative and recordkeeping duties; and ensures professional and effective communication and assistance to a variety of constituents.


Essential Functions:
•Serve as first point of contact for the Foundation Office, providing information to college employees, donors, Board members and the public in a professional, courteous manner; provides direct support for Foundation Executive Director.
•Handle Accounts Receivable, including data entry and weekly deposits; assist with reconciliation of accounts and monitor departmental budget records.
•Manage various databases for the Foundation including Raiser's Edge and Filemaker Pro, as well as master Dream Award and alumni data; assist with integration of donor and financial software and serve as liaison for any applicable contracts.
•Perform complex queries; produce a variety of reports, including monthly payroll deductions, pledges, tributes, donor levels, and campaign activity analysis.
•Design and maintain web-based database services, including online donations, custom forms and applications.
•Coordinate Board and various committee meetings to include scheduling location; prepare and maintain up-to-date minutes and information packets for agendas.
•Order and maintain office supply inventory; process requisitions and travel arrangements.
•Prepare and proofread a variety of documents, including general correspondence, bulk mailings and reports.
•Assist with coordination and planning for various events, including the Annual Fund Drive, Dream Ceremony, Bernhardt program and other luncheons or receptions, as well as fundraising or alumni activities.
•Maintain system for departmental files and reports; sort and file records according to standard policies and procedures.
•Provide programmatic input for the development of measurable outcomes and reporting processes for program review and strategic planning.

Marginal Functions:
•Assist with information for preparation of brochures, grants, webpage and social media, as needed.
•Participate in professional development.
•Other duties as assigned.


Knowledge, Skills and Abilities:
Operations, services and activities of the Foundation Office
General principles and practices of fiscal, statistical and administrative data collection and report preparations
Business letter writing and report preparation techniques
Modern office procedures, methods and computer equipment
Excellent oral and written communication skills
Excellent organizational skills
Basic accounting and mathematic principles
Pertinent federal, state and local laws, codes and regulations
Various computer software programs and networks
Alpha and numerical filing systems
General college procedures

Ability to:
Exhibit good interpersonal skills with professionalism and courtesy; work well with others
Maintain records accurately and meet deadlines consistently
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative
Understand the organization and operation of the CCC&TI campus as necessary to assume assigned responsibilities
Interpret and apply administrative and departmental policies, procedures, laws and regulations
Work independently in the absence of supervision
Compile and maintain confidential records
Independently prepare correspondence and memorandums
Maintain the security of confidential matters
Participate in researching, compiling, analyzing, interpreting and preparing a variety of fiscal, statistical and administrative reports
Operate and use standard office equipment, including computer, fax, etc.
Work cooperatively with other departments, donors and outside agencies
Respond to difficult requests and inquiries from faculty, staff, students or the public
Establish and maintain cooperative working relationship with those contacted in the course of work

Environmental Conditions:
The employee should have the ability to effectively handle a work environment and conditions which involve an office and classroom workspace, working closely with others, and periodically working irregular hours.

The employee must maintain the office and teaching environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.

Physical Conditions:
Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following; standing, walking, or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.

The employee must maintain effective audio-visual discrimination and perception needed to make observations, read and write, operate assigned equipment, communicate with others, and handle varied tasks simultaneously.

Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating programs and personnel's effectiveness.

Scheduling Conditions:
This is a full-time position working 40 hours a week, with a varied schedule, which requires availability for nights and/or weekends, on any Caldwell Community College & Technical Institute site (or arranged off-campus site) as needed.

Traveling Conditions:
Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed. Out of state travel is limited, but may be required for training and conferences.


Minimum three years of increasingly responsible administrative experience. Prefer experience with database management, specifically Blackbaud; and in higher education or with a non-profit agency.

Associate's degree in Office Systems, Business Administration, Computer Science or related field. Bachelor's degree in a related field preferred.