Coordinator, Health Sciences Admissions
Coordinator, Health Sciences Admissions
SALARY: $2,822.08 - $3,290.58 Monthly
OPENING DATE: 08/28/20
CLOSING DATE:09/20/20 11:59 PM
DESCRIPTION:
Coordinates the admissions of all college health sciences programs; coordinates assigned activities with other college programs, divisions, departments and outside agencies; and provides highly responsible and complex administrative support to the Director, Admissions and Academic Planning.
EXAMPLES OF DUTIES:
Essential and other responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Coordinates health science admissions for all health sciences programs.
2. Develops and maintains all forms, letters, and requirements sheets for prospective health sciences students; develops health sciences admissions packets and maintains supplies for distribution; maintains an admissions procedures manual for each program.
3. Coordinates with Webmaster on all Health Sciences and Admissions changes and updates.
4. Coordinates with Testing Center to administer applicable admissions tests and program required placement levels; communicate and train staff on data entry procedures for health sciences program entrance tests.
5. Reviews applicant files to determine student eligibility for acceptance; notifies students and program directors of acceptance; notifies students of denial of admission; assists prospective students with completion of applications and provides information regarding admissions requirements; reviews files and notifies students of incomplete admissions requirements.
6. Coordinates clinical visits; maintains alternate acceptance list; maintains in-house acceptance report; participates in health sciences orientation; informs Student Services staff of proper admissions responses to students interested in health sciences programs.
7. Coordinates and leads advising efforts for all pending health sciences students; contacts students and meets with them for registration; reviews progress grades of students before registration to assure proper placement; follows-up on early alerts or other signs of "trouble".
8. Maintains administrative health sciences materials for SACSCOC, re-certifications and program reviews; updates admissions procedure manual as changes occur; provides data as requested by program coordinators for program review; complete various reports and surveys.
9. Serves as personal advisor to students and makes referrals when necessary.
10. Coordinates and collaborates with health sciences and general recruiting efforts; visits high schools and colleges on request.
11. Evaluates the effectiveness and student satisfaction with health sciences admissions.
12. Coordinates with IT and lead Student Services staff on proper data entry as related to admissions.
13. Coordinates and leads faculty advisor training each semester.
14. Participates in professional development activities and required employee training.
Marginal Functions:
1. Represents the Student Services department at campus committee meetings.
2. Performs other duties as assigned.
This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.
QUALIFICATIONS AND WORKING CONDITIONS:
Knowledge of:
Principles and procedures of the registration function.
Principles and practices of data base management.
Community college operations as they relate to other forms of post-secondary education.
Operation and use of computer equipment and related software including data base, spreadsheet and word processing applications.
Modern office procedures, methods and equipment.
Business letter writing and basic report preparation.
Principles and procedures of record keeping.
English usage, spelling, grammar and punctuation.
Ability to:
Plan, organize, direct, and coordinate the work of direct reports.
Maintain and update computer records, files and other documents.
Compile information and prepare computer-generated reports.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Environmental Conditions:
The employee should have the ability to effectively handle a work environment and conditions which involve an office workspace, working closely with others, and periodically working irregular hours.
The employee must maintain the office environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.
Physical Conditions:
Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following; standing, walking or sitting for extended periods, moderate lifting and carrying, general manual dexterity, operating assigned equipment, and extended exposure to computer screens.
The employee is required to maintain effective audio-visual discrimination and perception needed for making observations, reading and writing, operating assigned equipment, communicating with others, and handling varied tasks simultaneously.
Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating the effectiveness of programs and personnel.
Scheduling Conditions:
This is a full-time position working 40 hours a week, generally Monday through Friday, 8:00 AM to 5:00 PM. including one evening per week till 7:00 PM. Availability for both day and occasional evening work on any Caldwell Community College & Technical Institute site (or arranged off-campus site) is required during peak periods.
Traveling Conditions:
Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed. Out of state travel is limited, but may be required for training and conferences.
EXPERIENCE AND TRAINING:
Minimum Training and Experience:
Three years of administrative responsibility preferably within the registration or enrollment functions in a higher education setting required. Proficiency in MS Office required.
Bachelor's degree from an accredited college or university with major course work in business administration, education, counseling, or a related field required.