ATSU - Administrative Assistant, Alumni Relations/Advancement
A.T. Still University
Mesa, AZ
Full-time
Administration / Clerical
Posted on April 11, 2024
ATSU - Administrative Assistant, Alumni Relations/Advancement
Job Category: Administrative/Clerical
Requisition Number: ATSUA002767
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA
Job Details
Description
A.T. Still University (ATSU) is seeking a full-time non-exempt administrative assistant on the Mesa, Arizona campus. This position provides administrative support to university advancement, development, and alumni departments.
Duties & Responsibilities:
- Manage all administrative facets of the University Advancement and Alumni Relations budgets.
- Support university advancement, development, and alumni departments.
- Provide support for special projects as directed.
- General Arizona campus office management.
- Budget management: Real-time tracking of charges, variance reports, drafts, purchase orders, and invoice payments.
- Event support: Budget oversight, data entry into a budget spreadsheet, and organizing all documentation in shared folders.
- Administrative support/organization of the Women for ATSU program.
- Room bookings on the Arizona campus.
- Reporting and Database management for university advancement CRM software.
- Reports: Corporate cards, Purchase Orders, Check requests, Monthly Budget Variance, Monthly Budget Comparison, Google Analytics.
- Reports in Chrome River: Travel reimbursement and employee reimbursement reports.
- Monitor/stock office supplies.
- Special projects and other duties as assigned.
Education & Experience:
- High school diploma or equivalent plus two years of college.
- One to two years of experience with bookkeeping and budgeting in a higher education setting preferred.
- Advanced technical skills with Google Suite, Microsoft Suite (Excel, Word, PowerPoint), and CRM tools, specifically Anthology Suite and Encompass.
- Familiarity with AI.
- Knowledge of travel-related software and expenses.
- Superior organization skills.
- Experience with event planning.
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.
Qualifications
Skills
Required
Positive Attitude
IntermediateSelf-Motivation
IntermediateExcel
AdvancedOrganization Strategies
AdvancedBehaviors
:
Motivations
:
Education
Required
High School or better.
Preferred
Associates or better.
Experience
Preferred
1-2 years:
Bookkeeping and budgetingLicenses & Certifications
To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=decc8f17-c749-4d85-b63c-35cab21d186b
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